Intimasia – Exhibition Management System

About the Brand :

Intimasia is one of India’s leading trade shows dedicated to the intimate wear, comfort wear, and lifestyle industry. The event attracts hundreds of exhibitors and thousands of visitors, offering a platform for networking, brand visibility, and business growth. With such a large-scale event, managing registrations, exhibitors, schedules, and visitor flow manually became inefficient and prone to errors.

Project Overview:

The project was focused on developing a custom Exhibition Management System that could handle the complexities of event organization. The goal was to streamline registrations, exhibitor management, and visitor engagement through a centralized platform, reducing manual workload and improving the overall experience for both organizers and participants.

Problem Statement :

Before implementing this system, Intimasia faced several challenges:

• Manual Registrations – Tracking exhibitors and visitors was time-consuming and prone to duplication.
  
• Exhibitor Management Issues – Difficulty in assigning booths, handling payments, and managing exhibitor details.
• Limited Communication – Lack of real-time updates for exhibitors and visitors.
  
• Data Overload – Managing large volumes of participant data without automation caused delays and inefficiencies.

Solution :

We designed and developed a custom web application tailored to Intimasia’s needs using CodeIgniter 4 with AJAX for seamless interactions. The system included:

• Online Registration & Ticketing – Smooth registration process for exhibitors and visitors.
  
• Exhibitor Management Dashboard – Tools to manage booth allocations, payments, and exhibitor profiles.
  
• Visitor Management – Centralized data tracking with real-time analytics.
  
• Automated Communication – Instant confirmations, notifications, and updates via email/SMS.
  
• Reporting & Analytics – Detailed insights into registrations, attendance, and engagement.
  
• Mobile-Friendly Design – Optimized for access across all devices during the event

Outcome :

The launch of the Exhibition Management System delivered remarkable improvements:

• Reduced manual workload for the organizing team.
  
• Faster and more accurate registration process.
  
• Enhanced exhibitor and visitor experience with real-time updates.
  
• Improved data management and insights for future event planning.
  
• A professional, scalable solution that can support Intimasia’s growing events.